Due to the huge number of features incorporated, things can get overwhelming. For example, what the hell is Focused Inbox? Or can you even perform a normal reply? If you just installed Outlook for iOS, you are sure to be confused.
Thankfully, all it takes is a little digging around to familiarize yourself with this awesome app and tame it the way you want it to work. And these nifty pointers should help you do that even faster.
1. TRAIN YOUR FOCUSED INBOX
The Focused Inbox is annoying. At least it is, the first time when you launch Outlook for iOS. But once you get to know how the thing works, it's just phenomenal.
Consider it a sort of a filter that displays only important messages. The app uses various machine learning algorithms for a number of things — such as replies and messaging frequency — to determine what shows up within it over time.
Of course, the Focused Inbox isn’t perfect and you will see useless emails sneaking into it from time to time. Or worse, find important emails relegated to the Other Inbox.
Thankfully, you can fast-forward the app's learning speed by manually classifying incorrectly categorized emails.
To do that, open an email, tap the Horizontal Ellipsis icon to the upper-right corner of the screen, and then tap either Move to Other Inbox or Move to Focused Inbox depending on which inbox you actually want similar emails to go to in the future.
After doing this for a while, you should find a much ‘focused’ experience with your incoming emails.
2. MODIFY DEFAULT NOTIFICATIONS
You just learned to train the Focused Inbox to function better. But of course, you’d still like to know at least that you have new mail in your Other Inbox as well. And considering that Outlook for iOS can potentially miscategorize important email from freshly added contacts, it's always best to stay in the loop.
By default, the app only provides push notifications for the Focused Inbox. However, you can also receive similar notifications for mail that you receive in the Other Inbox as well.
Start off by tapping the hamburger-shaped icon at the upper-left corner of the screen.
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On the menu that shows up, tap the cog-shaped Settings icon.
You are now within the Settings panel. Scroll down to the Mail section, and then tap Notifications.
On the Mail Notifications screen, tap Focused and Other Inboxes.
You should now receive push notifications for all emails you receive. Of course, you can also choose to disable push notifications — tap None — if you want to rely solely on badge icons and sounds.
TIP: Outlook lets you fully customize the notification settings separately for each email account that you add to it.
And speaking of sounds, you can modify the default sound notifications for both incoming and outgoing emails, right from the Mail Notifications screen.
3. SCHEDULE RECEIVED EMAIL FOR LATER
Got an important email from work? Rather than simply reading and forgetting about the whole thing afterward, Outlook has a nifty feature called email scheduling that lets you receive the same email at a later time.
How about after lunch today? Or perhaps tomorrow just as you arrive for work? Not an issue. Let's change how you can receive such an email later.
After opening the email, tap the Horizontal Ellipsis icon at the upper-right corner of the screen, and then select Schedule.
If this is your first time, you need to create a folder to temporarily hold your scheduled emails in storage. Once you do that, simply select a time preset — or set your own time — and then tap Schedule.
That's it. You should now receive the same email in your inbox at the specified time. No more worrying about forgetting stuff or clogging up your to-do list. And of course, no more excuses.
NOTE: Once you schedule an email, you won't find it in your inbox until you receive it at the scheduled time. Of course, you can still access it via the folder that you created to store your scheduled emails.
4. ENABLE AUTOMATIC REPLIES
Email scheduling is a damn fine feature to have. But what if you are on holiday — or just chilling at home — and don’t want to deal with any immediate stuff at work? Solution — automatic replies.
Just set up an automatic reply with whatever reason or excuse that comes to your mind. And then, anyone who sends you an email will receive an automated response immediately. To do that, select your email account from under the Accounts section within Outlook Settings.
On the subsequent screen, tap Automatic Replies.
Turn on the switch next to Automatic Replies and add your reply. Outlook for iOS should now use it to respond to any incoming emails automatically.
NOTE: Simply disable the switch next to Automatic Replies when you want to stop using the feature.
5. PERFORMING NORMAL REPLIES
Outlook for iOS is highly intuitive, but there’s just one major flaw that can drive anyone mad. If you've used the app for a while, you may have wondered where the hell is the Reply button, right? Outlook uses a Quick Reply feature by default that just doesn’t cut it at times, especially when it comes to adding CC or BCC addresses to your replies.
Thankfully, the app has a full-fledged Reply option. However, it's concealed.
After opening an email, tap the Horizontal Ellipsis icon under the time tag. There's another similar icon to the top of the screen. So don't get confused.
And there you have it.
While the thought process behind Quick Reply is quite good, Microsoft should’ve made the standard Reply option a little more visible. Here's hoping Microsoft addresses that in a future update.
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